The filing system I use is a variation of the weekly filing system many people use. Once difference is I divide the pages into students as I file.
I do not, nor do I advocate, filing by day. The beauty of filing by week is you can adapt to changing schedules throughout the year.
Since all the pages are already printed out and sorted by student, scheduling the work for the week becomes much easier.
The Simple Filing System
1. I have 2 large file boxes that hold every paper we will need over the school year. We’ve been homeschooling a long time and are settled into the majority of our curricula so I’m not expecting a major change in our homeschool over the next year.
2. Each file box easily holds 2 quarters worth of papers. I can squeeze everything into one box but it doesn’t leave any room to maneuver, so I use 2 file boxes to hold all 4 quarters.
3. One file box is the working file box which holds the current quarter, next quarter, a red file folder for papers to be graded, and an inbox for household papers that cross my desk.
The other file box holds quarters 3 and 4 as well as papers I want to store nearby.
4. The red hanging file in the front is an easy file for the children to find. It gives them a place to put tests, essays, and any papers that need to be graded.
In addition to the red hanging file labeled Papers and my In-Box, I have an additional 36 hanging file folders labeled Week 1, Week 2, Week 3, etc. In the picture below you can see week 19 and week 20.
5. In each hanging file are 7 folders, 1 colored file folders and 6 manila file folders. The colored folder is at the front containing any papers I need for teaching. The teacher’s maps, reading assignment sheets to post, tests, answers, etc.
6. The 6 plain folders are labeled with a child’s name. I place any paper the child needs for school that week. This means all student activity pages, math sheets, science pages, maps, etc.
School Papers Are Ready For Weekly Planning and Scheduling
7. On Fridays we prepare for the up-coming week. I hand the contents of each folder to the appropriate older child. My 4 older children sort their pages into their notebooks and plan their week. As you can see below, the notebooks are used and reused for many years. Must do our part to reuse and recycle!
8. I organize the preschooler’s notebooks myself. I shudder to think how they would organize their workbook pages without my supervision! A few on the fridge, a couple under the fridge, one in the notebook, one in the bedroom, ….
Another option would be to divide the pages into workboxes at this time if that’s your preferred system.
9. I take the contents of the teacher’s file and post all assignment sheets and maps in the kitchen. Tests and reference pages go into my working binder.
10. I keep portfolio notebooks on a shelf that hold completed writing assignments, tests, science lab reports, and any other paper I want to keep.
Yes, the children are color coded for school. It solves many, many problems.
As you can see, it’s a simply filing system, easy to set up and use. It’s kept us on track with our homeschool despite surprise visitors, illness, and hectic weekends.